Make sure to drop by the Club Fair this Friday, August 29, at 5 pm. Get involved, grab some food, and make sure to register for SCAVMA!

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BYLAWS OF THE
CUMMINGS SCHOOL OF VETERINARY MEDICINE AT TUFTS UNIVERSITY
STUDENT CHAPTER OF THE AMERICAN VETERINARY MEDICAL ASSOCIATION

  1. ARTICLE 1 - DUES AND MEMBERSHIP
    1. National and local dues shall be paid to the local chapter in the amount determined by the executive board, in consideration of national dues set by the SAVMA House of Delegates.
    2. All members must be considered a "member in good standing" in order to attain full AVMA privileges during fourth year and after graduation.
    3. All members who have paid their dues their 3rd and 4th years, but are not a chapter member "in good standing" are eligible to receive modified and limited AVMA membership benefits as fourth years and after graduation.
    4. In order to be considered a "member in good standing", a member must pay dues during 3rd and 4th years and complete one of the following:
      1. Serve as an Executive Board member for one term AND contribute to the Auction two items during that term. OR
      2. Complete two years of active service on a SCAVMA committee.
    5. SCAVMA committee requirements can only be earned if the member has paid dues for that year.
  2. ARTICLE 2 - OFFICERS
    1. All officers will be elected following criteria presented in Article 4 - Elections.
    2. Officers having immediate charge of TCSVM SCAVMA shall consist of a President, President-elect, Secretary, Treasurer, and National SAVMA Delegates.
    3. PRESIDENT
      1. The President shall serve a term of one year, beginning on March 1st of his or her 2nd year and ending March 1st of his or her 3rd year.
      2. From March 1st - May 31st of his or her 2nd year: The President shall be the presiding officer at all meetings of the SCAVMA executive board, committee chairs, and general members.
      3. The President shall serve as the chairperson of the executive board and shall be considered an ex officio member of all committees with power to supervise their work.
      4. Upon completion of duties in February of the President's 3rd year, the President shall serve as ex officio advisor to the chapter from end of term throughout graduation.
      5. The President shall be a voting member of the executive board and chapter. The President may cast one vote in the event of a tie.
      6. The President shall be an authority on the Chapter Constitution and Bylaws, and be responsible for overseeing updates as voted by the executive board.
      7. The President shall offer support and assistance to all officers and committees in any way possible.
      8. From March through May of second year, the President, with the assistance of the executive board, must set dates for meetings of the executive board, chapter, and HOD as he/she sees necessary.
      9. The President must maintain contact and ideal working relations with the MVMA, RIVMA, CVMA, and NEVMA and attend their annual meetings as schedules permit.
      10. From March through May of second year, the President must oversee all chapter functions as thoroughly as possible.
      11. From March through May of second year, the President shall attend the SAVMA educational symposium and represent the TCSVM student Chapter at any President's meetings.
      12. From March through May of second year, the President shall maintain a working relationship with the administration. After this time until the completion of the term in February of 3rd year, he or she shall serve as advisor to President-elect in these duties, and step in at any necessary point.
      13. From March - May of second year, the president shall organize club leader meetings when requested, and shall serve as liaison between TCSVM administration and the umbrella clubs on campus. This includes keeping an updated list of club leader's contact information. After this time and until the completion of his or her term in February of 3rd year, he or she shall serve as advisor to the President-elect in these duties, and help the elect position when his or her service is requested.
    4. PRESIDENT-ELECT
      1. The President-elect shall serve a term of one year, beginning March 1st of his or her first year and ending March 1st of his or her second year, at which time he or she will be promoted to president.
      2. From June 1st - February of second year: the president-elect shall be the presiding officer in meetings of the executive board, committee chairs, and general members.
      3. From March 1st through May 31st of first year, the President-elect shall learn the working of the Chapter in order to prepare for the office of the presidency.
      4. From March 1st through May 31st of first year, the President-elect must work closely with the chapter president to oversee chapter functions and activities.
      5. The President-elect must attend all executive board meetings and chapter meetings.
      6. From June 1st of his or her first year - March 1st of his or her second year, the President-elect shall hold monthly committee chair meetings to coordinate activities.
      7. The President-elect is responsible for assigning committee chairpersons as necessitated by Article 7, Committees.
      8. The President-elect shall help all officers and committee chairs in every way necessary.
      9. The President- elect shall attend the SAVMA educational symposium and represent the TCSVM student Chapter at any President's meetings.
      10. From June 1st - March 1st of second year, the President-elect, with the assistance of the executive board, must set dates for meetings of the executive board and chapter as he or she sees necessary.
      11. The President-elect must oversee a presentation of SAVMA/TCSVM SCAVMA during 1st year orientation or within one month of the beginning of the academic year.
      12. From June 1st - March 1st of second year, the President-elect must oversee all chapter functions as thoroughly as possible.
      13. The President-Elect shall organize and run the first year BBQ with assistance from the social committee and in collaboration with Alpha Psi.
      14. The President-Elect shall coordinate with the secretary to send email to the student body and e-list about membership deadlines and updates.
      15. The President-elect shall try to maintain at least an 80% student body membership.
      16. From June 1st - March 1st of second year, the President-elect shall maintain a working relationship with the administration.
      17. From June 1st - March 1st of second year, the President-elect shall organize club leader meetings when requested, and shall serve as liaison between TCSVM administration and the umbrella clubs on campus. This includes keeping an updated list of club leader's contact information.
      18. The President-elect, with the assistance of the national delegates, shall coordinate and oversee the annual AVMA guest visitor.
      19. The President-elect will arrange elections.
    5. SECRETARY
      1. The Secretary shall serve a term of one year, beginning in February of his or her 1st year and ending February of his or her 2nd year.
      2. The Secretary must maintain an active list of student chapter officers and members, including mailing addresses, phone numbers and e-mail addresses.
      3. The Secretary is responsible for distributing and collecting SCAVMA committee choice forms and for assigning members to their respective committees for committee credit.
      4. The Secretary must supply the Executive Vice President of the AVMA with officer and membership lists and other information as may be requested.
      5. The Secretary must maintain a list of paid members and keep records of the SCAVMA committee assignments and their completions.
      6. The Secretary must submit JAVMA orders.
      7. The Secretary must provide the Executive Vice President of the AVMA with an updated list of senior members in good standing prior to graduation.
      8. The Secretary must record minutes at executive board and chapter meetings.
      9. The Secretary must prepare and post any changes in the Constitution or Bylaws.
      10. The Secretary must prepare and post copies of executive board and chapter minutes on the TCSVM SCAVMA website.
      11. With assistance of the President-elect, the Secretary shall distribute membership ID numbers in a timely manner.
      12. The Secretary shall coordinate with the President-elect in sending emails to the student body and e-list about membership deadlines and updates.
    6. TREASURER
      1. The Treasurer shall serve a term of one year, beginning May 1st of his or her first year and ending May 1st of his or her 2nd year.
      2. The Treasurer must be the custodian of all the resources of SCAVMA and keep careful account of the same.
      3. The Treasurer must make such disbursements as the Chapter may direct.
      4. The Treasurer must balance accounts at the end of the calendar year and submit them for audit.
      5. The Treasurer must prepare tax forms and work with the accountant.
      6. The Treasurer must collect and submit Chapter dues for membership in the national SAVMA as well as JAVMA subscription charges.
      7. The Treasurer must prepare financial reports for executive board meetings.
      8. The Treasurer shall be responsible for collecting all credit card receipts, cash, and checks for deposit from the SCAVMA store no less than twice a month.
    7. SENIOR TREASURER
      1. The senior treasurer shall attend all SCAVMA executive board meetings and shall serve as a mentor and go-to person for the Treasurer. The senior treasurer will serve May 1st of his or her second year through December 1st of his or her third year.
    8. NATIONAL DELEGATES
      1. The National Delegates shall attend both the SAVMA educational symposium and the AVMA annual convention to represent TCSVM's Student Chapter at all SAVMA House of Delegate meetings.
      2. The National Delegates shall serve a term of two years from February 1st of their first year through February 1st of their third year. From February 1st of the first year until February 1st of the second year, the position is called Junior Delegate. From February 1st of the second year until February 1st of the third year, the position is called Senior Delegate.
      3. The Delegates shall act as correspondents for the TCSVM Chapter with delegates from other student chapters.
      4. The Delegates shall report to the executive board and the entire student body any SAVMA national concerns, including a written report of relevant issues, changes, and activities.
      5. The Delegates shall join a national committee as overseen by SAVMA and complete necessary duties and requirements as described in the SAVMA Constitution and Bylaws.
      6. The Delegates shall attend all executive board committees.
      7. The Delegates shall advertise and encourage reading of The Vet Gazette as available under the SAVMA website.
      8. The Delegates shall act as advisors to the chairperson of the Symposium Committee.
      9. The Delegates shall promote attendance at the National Symposium and annual AVMA Convention.
      10. Should TCSVM host the annual student Symposium, the Delegates shall form a chair or assign chairmanship of a committee to make preparations for holding the symposium.
      11. The Delegates must give a presentation of SAVMA/TCSVM SCAVMA, with the assistance of the President, during 1st year orientation or within one month of the beginning of the academic year.
      12. The Delegates shall maintain a working knowledge of the national SAVMA governance documents.
    9. SCAVMA CLASS REPRESENTATIVE
      1. The Representative shall act as a liaison between the class and the executive board.
      2. The Representative shall attend as many executive board meetings as possible.
      3. The Representative shall distribute and solicit information about SCAVMA issues and events.
      4. The Representative may cast one vote on behalf of his or her class at board meetings, as deemed appropriate by the board.
      5. The Representative shall be selected by their respective classmates in an election process, Article 4 - Elections.
    10. RESIGNATION, REMOVAL, DEATH, AND SUCCESSION OF A SCAVMA OFFICER
      1. Resignation of a SCAVMA officer must be submitted to the entire SCAVMA executive board in written form. The SCAVMA executive board will inform the SCAVMA faculty advisors and SCAVMA members within 5 working days of receipt of the resignation.
      2. If there is consideration to remove a SCAVMA officer, the officer must be notified no less than 7 days prior to the vote to remove. The officer in question will be allowed to address the executive board prior to the vote. Removal of a SCAVMA officer from his or her elected position must be by 2/3 majority vote of the SCAVMA executive board. This vote must occur with all SCAVMA officers except the officer in question physically present. The SCAVMA executive board will inform TCSVM SCAVMA members within 5 working days of the removal of a SCAVMA officer.
      3. Removal of a SCAVMA officer can occur for the following reasons:
        1. Failure to perform the duties of the elected office which are outlined in the SCAVMA Constitution and Bylaws (Article 2).
        2. Failure to attend one (1) executive board meeting without approval by the President and/or executive board or failure to attend two (2) consecutive meetings.
        3. Failure to attend two (2) SCAVMA general meetings without approval by the President and/or executive board or failure to attend three (3) consecutive general meetings.
        4. Inappropriate conduct or representation of SCAVMA and/or the AVMA.
      4. All proceedings to remove an officer must be presented to the SCAVMA faculty advisors for review and recommendation prior to a SCAVMA executive board vote to remove a SCAVMA officer. The faculty advisors must be informed of the removal of a SCAVMA officer within 5 working days of the vote to remove said officer.
      5. The SCAVMA President shall promptly appoint a replacement for any officer unable to complete the specified term of office. This appointment is subject to approval by the executive board and subject to a vote of TCSVM SCAVMA members at the next regularly scheduled general meeting. SCAVMA member approval will be signified by a majority vote.
  3. ARTICLE 3 - FACULTY ADVISORS
    1. The student chapter shall have at least two faculty Advisors.
    2. Faculty Advisors shall be TUSVM faculty members and shall be active members of the AVMA.
    3. The term of office shall be at least two years.
    4. In the event that an Advisor wishes to leave office, three potential advisors shall be nominated by the executive board, and a vote will be conducted.
    5. The faculty Advisors shall serve as advisors to the student chapter as a whole.
    6. The Advisors shall be represented at all meetings of the executive board and the Chapter.
    7. The Advisors do not have a vote.
    8. The Advisors are required to attend the Annual Faculty Advisor/Student Leader Conference which is paid for by the AVMA.
  4. ARTICLE 4 - ELECTIONS
    1. All officers of the student chapter shall be elected by gaining a majority vote in general election.
    2. All dues paying members may vote in any officer election process.
    3. Any candidate that is running unopposed for a position will automatically gain that position.
    4. Elections for new officers will be held in February; however, the tenure of different officers is variable and will be filled accordingly. The class represented will be elected by their classmates in November of the first year.
    5. Officer-elect positions that have been voted upon but will not commence until June are strongly encouraged to attend all executive board meetings until inaugurated.
  5. ARTICLE 5 - EXECUTIVE BOARD
    1. The Executive Board of SCAVMA will consist of the President, President-elect, Secretary, Treasurer, Senior Treasurer and National Delegates.
    2. The Executive Board will plan and conduct all Chapter meetings as the administrative body of the student chapter.
    3. The Executive Board shall be charged with the duty of carrying out the provisions of the Constitution and Bylaws.
    4. The Executive Board shall determine the amount of annual dues of chapter members.
    5. The Executive Board will make final decisions for the eligibility of "members in good standing" upon graduation.
  6. ARTICLE 6 - COMMITTEE CHAIRS
    1. The committee chairs may either be appointed by the President or President-elect or may be elected by a majority vote at the first committee meeting, as held by the preceding chair or executive board member.
    2. Members of the Executive Board may not serve as a committee chair in the year that they serve on the board unless by special request and voted upon by the Executive Board.
    3. Committee chairs will be appointed in April or May preceding the year in which they will lead the committee.
    4. The chairperson must coordinate the activities and duties of their respective committees.
    5. The chairpersons must attend all committee chair meetings, any executive board meetings as deemed necessary and meet with the President-elect to inform him or her of committee progress.
    6. The chairpersons must keep records and prepare reports of all committee activities, including completion of budget reports and contributions to the committee binder.
    7. The chairpersons must determine passing requirements for their committee and pass along to committee members.
    8. The chairpersons must serve as ex officio advisors to succeeding chairpersons.
  7. ARTICLE 7 - COMMITTEES
    1. The number and purpose of committees will be subject to change as deemed necessary by the executive board.
    2. All committee chairs will be responsible for maintaining and updating committee records with details of events.
    3. Guidelines for applying for reimbursement from SCAVMA funds for events exceeding a total cost of $200:
      1. Committee chairs must submit a signed budget proposal form to the SCAVMA Treasurer no less than two weeks prior to the event.
      2. Upon receipt of this budget proposal form, the SCAVMA Executive Board will vote to approve or not.
      3. If approved, a reimbursement form along with original receipts must be submitted to the SCAVMA Treasurer.
    4. All committee chairs must submit biannual budget reports to the Treasurer.
      1. The first budget report must be submitted by October 1 including the estimated spending for that academic year.
      2. The second budget report must be submitted by May 1 including all spending as well as earnings during the prior academic year.
    5. SYMPOSIUM
      1. The symposium committee is responsible for organizing and coordinating all events surrounding the annual student Spring Symposium.
      2. The committee will give a presentation on SAVMA Symposium to the TCSVM SCAVMA chapter with pertinent information in Oct./Nov. of the preceding year.
      3. The committee will organize registration and preparation for academic competitions and athletic competitions.
      4. The committee will be as involved in organizing hotel and travel accommodations as deemed necessary by the Executive Board.
      5. The chairperson of the committee will be responsible for projecting necessary funds for travel and accommodations and work closely with the SCAVMA treasurer to fill these funds.
      6. The chairperson will work closely with the National Delegate throughout this process.
      7. The chairperson is responsible for seeing that the SCAVMA treasurer receives necessary reimbursement requests in a timely manner.
    6. COMMUNITY SERVICE
      1. The community service committee shall be responsible for organizing, advertising, coordinating and recording a minimum of three community service events throughout the year.
      2. All events must be advertised at least two weeks in advance, with advertisements containing location, directions to site, committee contact person and expected activities.
      3. Committee members are responsible for seeing that the SCAVMA secretary receives notification of attendees and that the SCAVMA treasurer receives necessary reimbursement requests in a timely manner.
    7. PROFESSIONAL DEVELOPMENT
      1. The professional development committee will be responsible for arranging, contacting and organizing a lecture series for students addressing different components of veterinary medicine.
      2. Within the lecture series, the professional development committee is responsible for organizing at least one lecture per month during the academic year.
      3. The professional development committee will be responsible for organizing and coordinating the National Veterinary Board Reviews for 4th year students. The Reviews must be held in the early Fall of the academic year at least two weeks prior to boards.
      4. Committee members are responsible for seeing that the SCAVMA Public Relations Committee receives notification of such lectures and seminar series at least 2 weeks prior to the event so as to produce and post flyers/advertisers.
      5. Committee members are responsible for seeing that the SCAVMA treasurer receives necessary reimbursement requests in a timely manner.
    8. PUBLIC RELATIONS
      1. The public relations committee will be responsible for cultivating relationships between the Chapter and the TCSVM community including staff, faculty, administration and alumni.
      2. The public relations committee will be responsible for disseminating information to the entire Chapter provided by the Executive Committee via bulletin boards and emails.
      3. The public relations committee will be responsible for developing and maintaining the official SCAVMA bulletin boards.
      4. The public relations committee will be responsible for producing and distributing all posters and/or flyers announcing SCAVMA events as per other committees' requests and the Executive Board requests.
      5. The public relations committee is responsible for producing and distributing a letter of introduction to incoming 1st year students on of behalf of the Chapter. This letter is to be sent to first year students with SAVMA/SCAVMA information and membership information in July.
      6. Committee members are responsible for seeing that the SCAVMA treasurer receives necessary reimbursement requests in a timely manner.
    9. INFORMATION TECHNOLOGY
      1. The information technology committee is responsible for developing, maintaining and updating the TCSVM SCAVMA website.
      2. The information technology committee will also be in charge of maintaining the online Membership Registration.
      3. A committee member will be required to attend and document all Chapter events with a camera and upload the photos onto the website.
    10. FUNDRAISING
      1. The fund raising committee will be in charge of the Spring Fundraiser, the SCAVMA store, and Hills Feeding Program.
      2. Spring Festival
        1. The Spring Festival committee will be composed of a minimum of two second year chairpersons and general committee members who will be organized by the committee chairs into subcommittees with specific responsibilities for the event. These include, but are not limited to: 5K Dog Dash, Amateur Dog Show, Dog Wash, Information Booths, Donations and Advertising.
        2. The chairpersons will be responsible for contacting and working with the Westborough Rotary, soliciting all potential corporate sponsors, maintaining the website and Spring Festival email account, tuftsdogevent@gmail.com, and organizing their committee members and the event. This includes, but is not limited to: coordinating the 5K Dog Dash, Amateur Dog Show, Dog Wash and Information Booths; advertising sufficiently; assembling all donated items for event prizes; and any other duties deemed pertinent.
        3. The chairpersons will assist the social committee in running the beginning of the year dog wash, held on the Sunday before 1st/2nd year classes begin.
      3. SCAVMA store
        1. The store chairperson shall be in charge of ordering and organizing all merchandise in the store. Additionally, the chairperson will be responsible for accounting and recording all funds spent on store merchandise and provide that information to the Treasurer by January 1 and May 1 for fall and winter/spring semester spending respectively.
        2. The store members shall be responsible for opening the store to the TCSVM community at least once a week throughout the academic year and once a week during the summer to coincide with TCSVM's AVM program.
        3. The store members shall be required to staff a sales table to the public at TCSVM Open House in September, Parents Day, and First Year Orientation.
      4. Hills Feeding Program
        1. As the committee chairs, the Hills representatives shall oversee committee members.
        2. Committee members will be responsible for organizing and distributing dog and cat food provided for TCSVM students by Hills Science Diet.
        3. All committee members are responsible for seeing that the SCAVMA treasurer receives necessary reimbursement requests in a timely manner.
    11. SOCIAL COMMITTEE
      1. The social committee will be responsible for organizing and staffing the First year Picnic (with Alpha Psi and President-elect), the Third Year Kick-Off Party, the Dog Wash, and both a Fall and Spring Barbeque.
      2. All committee members are responsible for seeing that the SCAVMA treasurer receives necessary reimbursement requests in a timely manner.
  8. ARTICLE 8 - HOUSE OF DELEGATES (HOD) FUNDS DISBURSEMENT
    1. In order to be eligible for SCAVMA funds, new clubs must:
      1. Obtain a faculty advisor.
      2. Submit club bylaws to the Dean of Student Affairs.
      3. Be approved by the SCAVMA Executive Board.
      4. Promote academic and/or community involvement and enrichment.
      5. The members of clubs receiving SCAVMA funds shall not be eligible for academic credit (i.e. selective credit) for their participation in the club's routine activities.
      6. A minimum of 50% of their members must be registered SCAVMA members.
    2. Requesting SCAVMA funding
      1. The method for requesting SCAVMA funding will be determined by the SCAVMA executive board each year in accordance with budget issues.
    3. If any member of the Executive Committee is an officer in the club, he or she shall abstain from voting upon said budget.
  9. ARTICLE 9 - CONSTITUTIONAL AMENDMENTS
    1. The members of TCSVM SCAVMA may amend this Constitution at any of its general meetings by a two-thirds vote cast by the members registered and voting at the meeting, provided the proposed amendment shall meet the following requirements.
    2. The proposed amendment must be introduced at the preceding meeting and a copy must be filed with the SCAVMA executive board at least ten (10) days prior to the beginning of said meeting. Introduction of properly filed amendments, indicating the exact words to be added or deleted, does not require action at said meeting.
    3. The proposed amendment must be approved by the SCAVMA faculty advisors prior to final action. Amendments may be introduced by the SCAVMA executive board or any member of TCSVM SCAVMA.
    4. The Chapter shall advise the AVMA of any amendments to the Bylaws. Such alterations must be approved by the AVMA before they are effective.

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